Why do we need you to declare your total payroll amount?
SWICA calculates the premiums for daily allowance insurance and accident insurance based on the provisional payroll information provided when the policy is taken out. The actual amount usually changes during the course of a year – for example as employees join and leave the company. At the end of the year, SWICA needs to know the actual total payroll amount in order to calculate the definitive premium. Depending on what changes have occurred, you will receive some of your money back or an invoice for the outstanding share of the premium.
Procedure for payroll declaration
In November our customers receive a request via email or post to submit a payroll declaration. They have until the end of January to provide the final total payroll amount for the previous year.
You can submit the final total payroll amount to us either via the SWICA web portal or directly from your accounting system via Swissdec.
After you submit the final total payroll amount, SWICA will issue your final invoice. You will then receive a refund or bill for the outstanding amount.
FAQ about submitting declarations via the SWICA web portal
FAQ about submitting declarations using Swissdec
ERP system providers certified by Swissdec (German)
Tips for introducing Swissdec (German)
Please note: Your data can only be processed and transmitted to SWICA if you confirm its accuracy at the end of the process.
Instructions for users (German)
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